Booster Club

Welcome to the MHS Tomahawks Bullpen Baseball Booster Club Website! Our club's mission is to promote baseball at Merrimack High School by raising the spirit and the funds necessary for a quality program. We support the MHS Code of Conduct and believe in good sportsmanship among our student athletes and fans, both on and off the field.

By-Laws for MHS –Bullpen Baseball Booster Club 

Article 1       General

Section 1- Name- The group governed by these bi-laws shall be known as the Merrimack High School- Bullpen Baseball Booster Club of Merrimack, New Hampshire, (or hereafter by the designation MBBC.

Section 2- Purpose- The purpose of the Booster Club is to assist in meeting the needs of the Baseball Program as determined by the Baseball Coaches and the MHS Bullpen Baseball Booster Club.

Article 2       Membership 

Section 1- General- Any interested person, alumnus, parent, and guardian are hereby designated a Booster Club member for the fiscal year.  Members may participate in any club activity with full voting rights and will be eligible to hold any elected or non-elected appointed position.

Article 3       Election

Section 1- General- An election of officers will take place each year at the regular June meeting.  Elected positions are: President; Vice-President; Treasurer; Secretary; and Auditor.  All members, as defined in Article 2, are eligible to vote and hold office.  No more than one coach may hold an elected executive office during any given fiscal period.  All nominations will be closed only after ascertaining that no other nominations are forthcoming.  Nominations and balloting for each office will handled individually starting with the President.  The winner will the person obtaining the most votes.  A tie vote will be resolved by a reballotiong between the tied nominees.  After five reballoting, the outgoing President will declare a winner.  The newly elected officers will assume office following their installation at the July meeting and hold said office for one year.  All elections will be conducted by secret ballot, unless determined by a unanimous show of hands.

Section 2 – Appointments- One parent representative from each team will be chosen from the membership.

Article 4       Responsibilities

Section 1- Elected Officers

(1) The President shall:

a. Preside at all meetings

b. Oversee all Booster Club activities

c. Participate as an ex-officio member of all appointed    committees.

d. Appoint all committees necessary to carry out the approved actions of the Booster Club membership.

e. Arbitrate conflicts between activities with the assistance of the Steering Committee.

f. Fill, by temporary appointment, by simple majority of the Steering Committee, any elected or non-elected position vacated for any reason. Recommend all committee head candidates for approval by the membership. If current committee head is removed, just cause must be stated and the removal be stated and the removal must be approved by a simple majority of the Steering Committee.

(2)  The Vice President shall:

a. Perform in the absence of the President the above-listed presidential duties.

b. Ascertain that all Booster Club business remain within the duly ratified articles of these bi-laws.

c. Be responsible for all publicity including newspaper articles published under the Bullpen Baseball Booster Club logo (?)

(3) The Treasurer shall:

a. Accept and deposit all funds earmarked for the Bullpen Baseball Booster Club.

b. Maintain a set of accounting book covering all financial transactions of the Club, presenting a brief cash flow report at all regular meetings and present a balance sheet at the annual meeting.  This set of accounting books must be available in an up-to-date status within ten (10) days of a request by the auditor.

c. Ascertain that all financial obligations be paid promptly, taking advantage of any cash discounts offered.

d. Inform the President of all expenditures.

e. Prepare and sign all checks.

f.  Delegate responsibilities for fund expenditures related to any specific program.

g.  Ascertain that all fiscal polices are carried out.

(4) The Secretary shall:

a. Prepare a permanent set of minutes of the proceedings of each regular or special meeting

b. Handle all incoming and outgoing correspondence

c. Update the Bi-laws by annotating additions, deletions, and changes ratified by the membership as described in Article 7.

d. Advise membership as to exact wording of the Bi-Laws and amendments as stated in Article 7 of these Bi-Laws.

e. Maintain and control the meeting attendance list ascertaining that the list is present and completed for each meeting.

f. Shall maintain and provide a list of Executive Officers and Committee Heads and their telephone numbers.

(5) The Auditor shall:

a. Audit the Treasurer’s records at least once a year. The audit(s) must be prior to the July meeting allowing the Treasurer sufficient time to prepare the annual report.

b. Be prepared to assist the Steering Committee in preparing yearly budgets. 

Section 2- Appointed Officers

(1)  The Parent Representatives shall:

a. Keep parents informed of upcoming meetings and activities.

b. Designate a team reporter for newspaper coverage of games

c. Maintain updated lists of parents of team members and submit such lists to the secretary.

(2) Historian

Section 3 - Appointed Committee Chairperson

(1)  An appointed Committee Chairperson shall:

a. Provide an adequate staff for their respective activity.

b. Make sure that no unnecessary conflicts exist with other activities operating in the same time period.  Any conflicts will be settled by the President with the assistance of the Steering Committee.

c. Be prepared to meet and justify any actions and budgets with the Steering Committee and other groups required.

d. Attend regular meetings and be prepared to give a brief report as to the program’s status.

e. Notify the President of any special meetings to be held.

f. At the end of the fiscal period, prepare a report listing committees’ progress and accomplishments, along with recommendations for the following season.    

Article 5       Fiscal Polices

Section1-Fiscal Period- The Bullpen Baseball Booster Club shall operate on a fiscal period running from July 1st to June 30th , concurrent with the calendar year, defined as the Bullpen Baseball Booster Club fiscal year.

Article 6       Meetings

Section 1- Regular- Regular meetings will be held once a month, unless otherwise warranted during an active period.  The dates of any meeting will be decided upon and announced before the end of each prior meeting.  All fiscal reports on the just-completed fiscal year will be submitted on or before the June Meeting. Election for Executive Officers will also be held at this June meeting.

Section 2- Steering Committee Meetings- The Executive Officers which consists of the President, Vice-President, Treasurer, Secretary, Auditor, Historian and Parent Representatives will meet preceding the regular meetings, if warranted.

Article 7 - Ratification

These Bi-Laws shall become effective immediately upon acceptance by a two-thirds (2/3) vote of the membership attending a special ratification meeting, properly advertised for this stated purpose.